Annual General Meeting

Agenda and approximate timings:

2.30pm: Refreshments and displays of projects 

3pm: Marc Leppard, Chair of Board of Trustees - official welcome, notices and thanks followed by formal AGM   

3.15pm:  

1. Apologies
2. Minutes of the 2024 AGM and matters arising.
3. To receive the Trustees Annual Report of the charity for the year ended 31st March 2025.
4. To receive the Annual Accounts of the charity for the year ended 31^st March 2025.
5. To re-appoint Menzies LP as auditors of the charity to hold office until the conclusion of the next General Meeting at which the accounts are laid before the charity.
6. Special Resolution – The members will be asked to consider and pass the following special resolution: That the governing document of Gwent Wildlife Trust Ltd dated 15/09/2021, be amended in accordance with the proposed changes set out in the document entitled "Special Resolution_Sep25" and that this revised governing document be adopted as the charity’s new constitution
7. To re-elect Marc Leppard as Trustee
8. To introduce observer Trustees and the elected officers of the Board of Trustees as well as Patron, President/Vice Presidents 

Members will be asked to vote to accept items 2 to 7. 

4pm: Natalie Buttriss, CEO, welcome and introduction to presentations 

Illustrated Talks – Staff and Friends 

A series of illustrated talks from GWT staff and volunteers to give a tour around Gwent, from the city of Newport up through the urban conurbations to Pontypool, into the Eastern Valleys and from Abergavenny to Usk, Monmouth and the lower Wye Valley, finishing on the Gwent Levels. You’ll hear how people of all ages from diverse communities are helping some of Gwent’s most threatened wildlife, and see some of our most fascinating wildlife discoveries of the year. 

4.45pm: Q&A chaired by Natalie Buttriss.

5pm: Close. 

By order of the Board, September 2025, Tim Rathbone, Company Secretary. 

Notes: Papers for the AGM are linked below and can be requested from the GWT office by calling 01600 740600 or emailing info@gwentwildlife.org. 

If you are unable to attend and would like to send apologies please email these to Zoe Porter at zporter@gwentwildlife.org  

Questions and comments: 

The agenda and relevant documents will be available below. With the aim of running an organised and timely meeting for all attendees, please can we ask you to put any questions or comments to the Chair of Trustees, Marc Leppard, by emailing mleppard@gwentwildlife.org by 7^th November 2025, so that he can answer you directly in advance of the AGM where possible. There may be limited opportunity to respond at the AGM, particularly if we have a lot of questions. We will be collecting and recording everyone's questions and comments, however, and you will receive a response as soon as possible afterwards if we run out of time or are unable to answer on the day. 

We want to give everyone the chance to consider any proposals beforehand, so please do send the Chair any comments or questions in advance. We will be taking your votes on each relevant item during the AGM. In the event of a tied vote, the Chair will have the deciding vote in line with our governing documents. If you are unable to attend and would like to send in a proxy vote for any of the items, which the Chair will take into account, please email zporter@gwentwildlife.org 

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